According to Regulation 581/2010 transport companies are obligated to download data from driver cards every 28 days and information from the digital tachograph memory every 90 days.
Remember that since 2010 it has been mandatory to use digital tachographs instead of analogue ones, not only in the European Union but in other European countries.
Do you know that a file from driver card is only 26 KB of data? For your company it is a very valuable information about infringements of working time regulations. In TT GPRS telematics offer, which covers EU, file transfer cost is now less than 0.12 cents.
By sending data from the driver card once a day you can cost effectively manage your fleet.
The more frequent download of data about driving time, breaks and rest periods, the better the chance to avoid penalties imposed by VOSA officers and Police in all European countries.
Current analysis of data according to the Regulation 561/2006 and AETR Agreement is the only way to effectively manage the working time of your drivers.
Regulation 561/2006 and Regulation 581/2010 or AETR Agreement oblige to read data from driver cards every 28 days.
However, it is advisable to copy data from driver cards more often so that the planning of driver work and rest time is more efficient.
In order to fullfill the requirements of road transport and labour inspections it is an obligation to keep driver and tachograph files for 1 year.
The files might be saved on your harddrive, CD-ROM or pendrive. But the best one can do is to use professional backup service dedicated for driver and tachograph files.
Regular analysis of driving, breaks and rest time infringements results in decreasing of penalties.
Driver card data improve the preparation of Attestation of activities. Driver activities enable to keep proper timesheet records and accurate payroll reports.
It is possible to read a driver card using a transfer key via a digital tachograph port but every 28 days the download must be done inside the vehicle.
It is more convenient to use a device with built-in smart card reader, which is connected to PC and the download might be performed in your office.
Other tacho cards
Reading data from control cards results in an effective management and control of law enforcement officers responsible for conducting road transport checks.
Workshop cards record information about tachograph calibrations. A company card contains only basic identification information.
Digital tachograph data
Digital tachograph records 365 days of data. Nevertheless it is an obligation to download the data from its internal memory every 90 days.
It takes the longest to download the data about the vehicle speed (from last 24 hours of driving). Downloading process might take up to 60 minutes.